PDA has created the following resources to assist you with planning events
for your component. If you can’t find what you’re looking for in the resource
list below, please contact PDA's membership department at (717) 234-5941.
Event Implementation Template
This helpful resource guides
you through the process of scheduling an event, from start to finish.
Guide to Social Events
Thinking of holding a purely social event for your
component society? This helpful document has suggestions and tips for making it a success!
Creating a Cordial Atmosphere
Tips on creating a welcoming environment for new
members, new dentists and non-members at your next event.
Communicating with the Next Generation of Dentists
Tips to make your
interactions with dental students and new dentists memorable, meaningful and
Need additional volunteers to
help with an upcoming event? Or perhaps within your society in general? This is
a helpful guide to contacting potential volunteers.
great way to promote your event is by sending out an eye catching flyer to your
membership or distributing flyers at your regular business meetings! Here are a
few samples for you to choose from: Wine Tasting Reception, New Member Reception, Family Picnic, Ballgame. These flyers have been
designed in Microsoft Word for easy editing and can be printed in color or black
Having volunteers make a few phone
calls to offer a personal invitation can only boost your attendance. Providing
volunteers with a list of individuals to call and this handy call script makes volunteering a little
It’s much easier to greet a person you
don’t know when they are wearing a name badge. Badges help make everyone feel more comfortable and provide an easy
way to begin interaction.
Food Tent Cards
Food sensitivity and allergies are
becoming increasingly common. In addition, many individuals have dietary
restrictions. If you have a buffet, it is helpful to display tent cards for each food item you are
serving to make it easier for these individuals to serve themselves. Often the
venue will provide tent cards, but it is good to have a back up just in
Handouts at Event
Having information to share with
your event guests is an important piece to every successful event. While you
don’t want to bombard them with too much information, you also want it
available, at their fingertips, should they ask for it. Literature also is a
great conversation starter. Download and print the various legislative
handouts’s below, or contact PDA at (717) 234-5941 and ask that a packet be
mailed to you.
Send a thank you to any new member,
new dentist, or non-member that attended your event. This letter is specifically for a
non-member but can be tweaked slightly to accommodate a variety of
Speaker Confirmation Letter
When planning a CE course, send
a confirmation letter to your speaker to confirm details and request additional needs.
Speaker Thank You Lertter
The day of the course, present
a thank you letter to the
speaker with a CE certificate indicating he/she presented the program, the
honorarium (if applicable) and a reimbursement form (if applicable).
Continuing Education Certificate
Use this template to create CE certificates for course
Continuing Education Brochure
Need to advertise your upcoming continuing education
program? This CE brochure provides a
basic template for promoting your society's CE efforts.
This spreadsheet can be used for any
member/volunteer requesting reimbursement for
goods/services/travel done on behalf of the society and also given to speakers
if the society is reimbursing their travel costs.